Businesses must track and manage more resources than ever before in the digital era. With the growth of mobile smart devices in the office, increasingly complex, licensed-based software, cloud technologies, and more regular upgrades, managing and tracking IT resources have become more difficult. Furthermore, increased personnel turnover poses data security concerns. Underutilized, mishandled, or misdirected resources can significantly impact a business’s bottom line.
According to Deloitte, organizations can eventually spend twice more on systems and applications as they need to do because they don’t even have a clear understanding of their software ecosystem. That’s where asset management technology allows assisting firms to increase asset visibility and properly manage equipment to guarantee optimal usage while lowering IT and software expenditures. Thus, let’s take you on the joyride of understanding asset management software right away. Also, don’t miss reading our latest post titled – What Are The 7 Productivity-Killing Habits Of Project Managers?
An Understanding Of AMS
AMS (Asset management software) gives a comprehensive perspective of an asset’s lifespan, from acquisition and deployment to renewal & disposal. While a corporation might record its assets with a basic spreadsheet, adopting AMS enables it to evaluate data relevant to each asset, making better-educated decisions regarding asset management. An effective asset management system is vital for companies that rely on the production of assets and may give numerous significant benefits. It enables the rapid location of equipment and tools, which reduces costs & speeds up maintenance activities. Although manual approaches, such as using excel sheets, may work, asset-heavy organizations may only really take advantage of asset management by utilizing a sophisticated digital platform. For example, by investing in an expert Asset Management Software.
What Is Asset Management?
Producing, in succession, restoring, and marketing assets in the finest way is cited as asset management. The phrase is most typically used in finance to describe persons or businesses who handle assets on behalf of individuals or other entities. Every business must identify its assets. In that manner, its stakeholders would realize which assets are accessible for use to maximize profits. Any company’s assets are classified into two parts: fixed assets & current assets. Fixed or non-current assets are assets bought for long-term usage, whereas current assets are just those that can be turned into cash quickly.
Why Is Asset Management Important?
Businesses must be concerned with asset management for a variety of reasons, including:
(1) Allows A Company For All Its Assets Account
The procedure makes it simple for businesses to maintain track of all assets, whether fixed or liquid. Company owners will identify where their assets are, that they’re being used, and whether they have been modified. As a result, asset recovery may be made more effectively, resulting in better profits.
(2) Helps For Risks Identification & Management
Asset management entails identifying and managing risks associated with using and managing certain assets. It indicates that a business will always be ready to deal with any risk associated with its way.
(3) Assists In Ensuring Amortization Rates Accuracy
Because assets are verified daily, the asset management process guarantees that they are appropriately recorded in the financial accounts.
(4) Removes All Ghost Assets From Inventory
There have been instances where assets lost, destroyed, or stolen have been incorrectly documented in the books. A good asset management strategy will make the firm’s owners aware of any assets that have been lost and will erase them from the books.
What Are Different Types of Asset Management?
The following are the many categories of assets in an organization – let’s read them.
(a) IT Asset Management
IT asset management is well-defined as ITAM. It is vital as the company has many locations. Every business has a large number of IT assets. The issue emerges when information is not consolidated, and incorrect information is spread. IT asset management system synchronizes and centralizes data and information inside a company. ITAM may be used to track both tangible and intangible assets. ITAM makes sure that the production’s resources are carried out on a schedule, heightened when mandatory, and cast off at the end of its lifespan.
(b) Digital Asset Management
We all know that digitization has significantly influenced our everyday lives. Everything has gone digital, from viewing movies and taking photographs to video conferencing. Assets may be tracked in real-time via the digital asset management project plan. Because just metadata is necessary, storing and retrieving data in digital asset management is easy and quick. If necessary, you may also associate photographs, videos, and documentation with each asset.
(C) Fixed Asset Management
Physical asset management involves monitoring, administering, and managing assets and systems. The technology lays the path for asset maintenance and asset loss reduction. Office furniture, computers, laptops, printers, machines, and other items are examples of assets and equipment. Fixed assets, such as elevators, transportation infrastructure, or servers, might need significant investment. Fixed assets need routine upkeep. Without the proper asset management technology in place, things may get quite complex, affecting the organization’s bottom line.
(d) Enterprise Asset Management
Enterprise asset management tracks asset performance, improves efficiency and increases production. An assessment management system maximizes asset life while lowering all associated expenses, such as maintenance. This is the most well-known method of asset management.
Asset Management Software Benefits
The advantages of digital asset management are numerous, especially if you are replacing an antiquated system or a black marker technique. However, six imperative advantages stand out due to their benefits, and these are:
1. Reduced Asset Breakdown
Failure to maintain assets regularly might result in breakdowns, costly repairs, etc. When an unanticipated failure happens, it not just costs money but also impedes the company’s production. Employees are left inactive, affecting the entire downstream procedure. The asset management software stresses the process by implementation since prevention is preferable to repair when it comes to difficulties.
2. Increasing Asset Life
When a vehicle or machine is subjected to a tremendous workload, the true value of maintenance becomes apparent. The program will automatically transmit alarms and notify employees of the asset maintenance. As a result, physical asset management is carried out efficiently. Asset lifecycle management is also critical for businesses.
Asset monitoring management software makes it simple to determine if an asset is operationally sound, whether it requires repair, etc. Ultimately, the system ensures that assets are in good working order and performing as expected. As soon as the organization’s assets are esteemed, it can also make wide-ranging decrees. This contributes to cost savings and asset longevity. One of the most significant advantages of asset tracking is measuring, managing, and improving the asset’s lifespan. Asset tracking gives frequent updates & reports on asset upkeep, maximizing asset life.
3. Focus On Asset Theft Prevention
One of the primary motivations for an organization to install asset tracking software is to know where its assets are. The asset theft threat can be easier addressed in a small firm if there are a restricted number of cars and a record of success of maintenance is preserved. Therefore, manually tracking assets and their maintenance history becomes highly complex if the number of vehicles is significant. Furthermore, the likelihood of asset theft rises. As a result, the software must keep track of assets effectively and exhaustively. The program provides you with a specific place for the cars and assets.
4. Make Budgets & Spending Projections
From purchase to end-of-life, a thorough asset history offers the foundation for just an effective evaluation of purchasing future assets. It can also support the planning of future commercial expenses and build up a solid financial plan.
5. Reporting With Trends Identification
Like operations and forecasts, an asset management system enables you to find out a lot further about your assets and spot patterns. This is important for understanding the life cycle of an asset. Knowing this allows you to plan maintenance more effectively. It enables you to detect and respond to problems before they disrupt business.
6. Increase Your Efficiency
Once an asset management setup is in place, you can recognize each asset’s role in each business sector. This comprises their abilities, how they may be used most efficiently, a thorough ROI (return on investment), and even whether they’ll be discarded to save money.
Top Rated And Best Asset Management Software
Asset management signifies any process or procedure cast-off by an association to accomplish mission-critical resources like apparatus, gears, & software programs. Since asset management is significant in many industries, a large assortment of software apparatuses is obtainable to aid with property tracking, which this guide evaluates below. Underneath are some of the top-notch software programs utilized by a lot of organizations and maybe you too will be using each or any one of them. These are:
- Freshservice (For Enterprises)
- Asset Panda (For Physical Assets)
- Solarwinds (For IT Service Management)
- AssetExplorer (Overall Asset Management Software)
- InvGate Assets (For Remote Support)
- Spiceworks Inventory (For Affordability)
- ITAM by Ivanti Neurons (For Auditing & Reporting)
- Servicenow ITAM (For Asset Lifecycle Management)
- GoCodes to effectively manage digital and physical assets
How To Choose The Best Asset Management Software?
Online, you may get several asset management software. Asset management software is divided according to the sorts of assets it helps manage.
1# Infrastructure Asset Management Software
The program is designed to track physical infrastructure assets, including roads, utilities, electric generators, and transportation equipment. Government agencies and giant corporations commonly employ them.
2# Financial Asset Management Software
This program is used to keep track of the company’s financial assets management systems. Investment money, loans, securities, and many other financial assets are among the assets.
3# Software Asset Management
The program manages the purchase, usage, update, license renewal, and other elements of a company’s software applications.
4# Physical Asset Management
The asset is being used to handle all a company’s physical assets. Examples are computer equipment, tables, light fixtures, cabinets, and many other physical assets. You should purchase an asset depending on your company’s needs. Make sure you understand what you want from the asset management program. Make a list of all the features you desire in asset management software. Well-built businesses would need software that can sum up all the characteristics stated overhead. Business owners can have fewer demands. Once you’ve decided on your requirements, you should search online to obtain the necessary software.
Developing A Strategic Asset Management Plan
Any private or public company has assets. A company owner must design a strategic strategy to manage the assets properly.
Make An Inventory Of Your Assets
Before doing anything more, a proprietor should inventory all his assets. He will not be able to manage his assets properly if he is unaware of the actual number of assets in the inventory. The following items should be included in a corporate asset inventory:
- Total asset count
- Locating the asset location
- Each asset worth
- When the assets are purchased
- The assets’ anticipated life periods
Calculate The Lifecycle Expenses
If a company owner wants a comprehensive asset management strategy, he should assess the total lifecycle expenses of each asset. Many companies make the mistake of merely considering the original purchase costs. Additional costs, like maintenance charges, condition & performance modeling, and disposal costs, are expected to rise over the life cycle of an asset.
Set Service Levels
Launching the service equal is the next stage after conniving the all-life cycle expenses. Simply said, it involves detailing the overall performance, capacity, and function of the various services provided by the assets. As a result, the company owner can identify the operational, maintenance, and renewal operations required to keep the assets in excellent shape.
Make Long-Term Financial Plans
The asset management strategy of a company owner must ideally translate easily into a brief budget analysis. With a good financial strategy in order, the operator can assess which goals are realistic and should be prioritized.
Its High Time To Invest In ASM With Experts
Asset management is vital due to its systematic way of resolving concerns or prospective issues that may occur in a company. Every asset is recorded, controlled, and maintained during this process. Simply said, asset management promotes the productivity of the organization. Maintaining track of resources helps to abridge developments, particularly when it emanates to vending or positioning them off. The technique also reduces the possibility of registering ghost assets because all accessible assets are adequately accounted for. Furthermore, asset management is a process that helps organizations maintain track of almost all their assets, such as equipment, cars, and investments.
Monitoring the progress of assets assists in the streamlining of operations, particularly when selling or dealing with them. Meanwhile, all accessible reserves are precisely reported. Furthermore, the method limits the possibility of recordkeeping phantom assets. Another possible turn that can be taken is to engage a software development company to build the AMS – this will allow you to add your needed components and requirements without utilizing something that’s not required. Clustox is a globally renowned software development company with agile best practices and experts at hand. We can build the perfect software essential for your needs and ensure that it enables you to beat your competition and also run smooth operations. Let’s have a cup of tea or coffee at our next eMeet. Email us or call us to book your cost-free consultation today.
Bill Gross, the founder of Idealab, an incubator and the startup accelerator...